Faculty & Staff Resources

All employees of our department are also part of the Division of Agriculture, Life and Veterinary Sciences, and Cooperative Extension (ALVSCE) and can also visit compass.arizona.edu to find resources on career management, reports, hiring, IT support, HR information, branding guidelines and business services.

Explore Compass

Current faculty and staff, use your NetID to access important ENVS forms, including student forms, ENVS letterhead and primary department logos.

Click to access ENVS documents


Contact for Department

For any questions about access to the Box Account linked above, please reach out.

Caroline Mosley

Marketing and Communications, Program Coordinator

Follow the steps and use the forms below when asking for funding and submitting grants.

  • Contact Rachael Crookston for the pre-award process, including building a budget, writing a narrative and submitting a proposal through Sponsored Projects.
  • Once the proposal is awarded, Christie Mills will contact you email or phone to help you manage the award.

Budget Resources

FY20_SWESGA_Rates_Wcalc.xls

FY20_SWESGA_Rates_Wcalc.xls

SWES GRA/GTA (Graduate Student) Academic Rates for 2019-2020 

view | download 39 KB

 

Stipulated_Budget_Worksheet_FY19.xlsx

Stipulated_Budget_Worksheet_FY19.xlsx

Proposal Budget Template (includes cost share option)

view | download 66.68 KB

General Information


Contact for Department

     

    Hiring New Personnel

    To hire personnel and/or students, download the appropriate form and send to the contact for the department. Also, explore Compass for more general information.

    SWES_Student_Hire_Request_form_fillable_REV.pdf

    SWES_Student_Hire_Request_form_fillable_REV.pdf
    view | download 113.34 KB

    SWES_cls_app_hire_fillable.pdf

    SWES_cls_app_hire_fillable.pdf

    SWES New Position Hire Form

    view | download 1 MB

    FY20_SWESGA_Rates_Wcalc.xls

    FY20_SWESGA_Rates_Wcalc.xls

    SWES GRA/GTA (Graduate Student) Academic Rates for 2019-2020 

    view | download 39 KB

     


    Visiting Faculty and Scholars

    Visit the University of Arizona Global Office for resources.


    Contact for Department

     

    Reach out for any questions on:

    • Access to the correct departmental logo
    • Information about the website
    • Direct to campus questions (how to get t-shirts and other UA branded materials)
    • Media requests
    • General inquiries about marketing and communications in the department

    General Information and Quick Links


    Contact for Department

    Caroline Mosley

    Marketing and Communications, Program Coordinator

    Before you travel - Travel Authorization

    After you travel - Travel reimbursement

    ENVS_TravReimbChcklst_FILL_9-12-19.pdf

    ENVS_TravReimbChcklst_FILL_9-12-19.pdf

    Checklist to help you organize your requests for travel expense reimbursements.  You are not required to use this form, but I hope its use will facilitate the gathering of documents required for the reimbursement process. 

    view | download 1.03 MB

     

    Tips for travel reimbursement (and expense reimbursements)

    • If all your receipts are electronically generated, send them to Linda Heffernan directly, no need to print
      • However, if one receipt is paper you must print all receipt. 
    • Receipts must be itemized and show proof of payment
      • Receipt will show what you paid for and that you actually paid – confirmations or reservation messages are not proof of payment
    • Travel expenses must be backed up by receipts – either electronic or paper. 
      • The travel policy uses the accountable method from the IRS as its guide to proof of payment and one of the requirements is an itemized receipt. If no receipt is available, we could be required to submit a letter signed by our department head requesting reimbursement

    Contact for Department

     

    Payroll Training/Entering Time in UAccess 

    Learn how to enter and approve in in UAccess: UA Financial Services Payroll Training

    For supervisors:

    In 2014, College of Agriculture and Life Sciences (CALS) Business Services came out with Best Business Practice guidelines for time approving, which endorsed supervisors being time approvers. We have adopted this into policy for a number of reasons but most importantly because approval of hours can and should only be verified by someone directly overseeing the work performed.


    General Information


    Contact for Department

     

    Our department has two PCards available for loan if you do not have a lab or individual card.

    • Prior to picking up the PCard you must:
      • Know the account to charge, item(s) you’re purchasing, business purpose and vendor
      • Sign out the PCard on the log sheet with in the Business Office (Shantz 429)
    • Travel (airline tickets and conference registration) and food (for business meetings/conferences) purchases can be made with the PCards

    Within 24 hours: turn in the PCard, original receipt(s) and corresponding PCard forms to the Business Office (Shantz 429) or email to SWES-Biz@email.arizona.edu

    • Fill out the PCard Purchase Authorization Form (be sure to download and save a new copy before filling out the information below):
      • Department/Individual Card Name
      • Your name, email, phone number
      • Purchase date
      • Vendor information
        • Account number
      • Business purpose as it relates to the project being charged
        • *Travel Authorization Number (required for travel related purchases)
        •  Attach a copy of the Travel Authorization
      • Dollar Amount including tax, shipping charges
    • Supporting Documents
    • Original, itemized receipt or invoice matching the transaction charge. Tape the top and bottom edge of receipts on a separate sheet of paper and paperclip the receipt page to the PCard form (do not staple PCard forms).

    A memo may be required for additional information or explanation. A departmental PCard is a privilege and non-compliance of the above could lead to loss of PCard.

    Drop off or Campus Mail your form and original receipts to:
    Business Office, Shantz 429
    PO Box 210038

    OR

    Email the form and itemized receipts (only if electronic) to:
    SWES-Biz@email.arizona.edu;

    Mailing address:

    1177 E. 4th Street
    PO Box 210038
    Tucson, AZ 85721-0038


    General Information


    Contact for Department

    Alauna Roby

    Student Assistant for Business Office

     

    Faculty_Retreat_May_2019_IMG_0013_1000x500px.jpg

    Our faculty and staff gather to discuss environmental challenges
    Caroline Mosley/University of Arizona